Office Operations

Office Operations Support Jobs

2 jobs found

1mo ago

IT Support & Office Operations Specialist

The Staff Pad Dallas, TX

Dallas, TX

1mo ago Closed

Full time Application Support End User Support Hardware Support

This position is no longer accepting applications (closed Oct 30, 2026).

Job Description

The IT Support & Office Operations Specialist will serve as a key support point for the Dallas Solution Delivery Center at The Staff Pad, bridging technology support and day-to-day operations. This full-time, onsite role supports on-site and remote employees and contractors across teams in the U.S. and France, with occasional evening and weekend coverage when needed.

You will troubleshoot end-user issues, manage device and access lifecycles, and help keep the Dallas office running smoothly, while also supporting recruiting, training, and executive requests. The position is designed for someone who can shift between IT, facilities coordination, and cross-functional project support without losing attention to detail.

What you’ll do

Act as the primary IT support contact for on-site and remote employees and contractors across the U.S.
Troubleshoot technology issues and coordinate escalations with IT teams in France and the Americas.
Manage the laptop lifecycle, including equipment preparation, deployment, shipping, returns, recycling, and asset tracking.
Coordinate IT onboarding and offboarding to ensure new hires receive equipment, system access, and necessary technology from day one.
Provide hands-on support for network equipment, conference rooms, Teams meetings, presentations, and leadership or client meeting technology.
Support business applications and platforms such as Kantata, Jira, Power BI, and Microsoft Fabric, coordinating with internal administrators and external support teams as needed.
Maintain IT documentation and asset inventories and support SOC 2 security and compliance requirements.
Provide onsite IT coverage, including equipment checks, restarts, cabling, and vendor coordination.
Coordinate internet and IT vendor access with building management.
Serve as the primary contact for building management and handle facilities and access needs, including access badges, keys, vendors, and office-related requests.
Oversee day-to-day office operations, including equipment and workspace setup and ongoing vendor coordination.
Coordinate office onboarding for new employees, covering workspace preparation, building access, equipment, and orientation.
Partner with administrative teams in France to coordinate onboarding, offboarding, equipment needs, and access requirements.
Support the recruiting process from candidate sourcing and communication through interview coordination and offers.
Coordinate and proctor candidate assessments covering areas such as Excel, SQL, XML, AI, critical thinking, and problem-solving.
Maintain careers page content and support recruiting-related initiatives.
Coordinate Dayforce training for consultants, including scheduling, enrollment, certification tracking, and related administration.
Support Enforce University (the internal training program) with course coordination, materials, and consultant development.
Maintain the accuracy and integrity of employee and client training data.
Provide executive support to Dallas leadership, including meeting coordination, correspondence, status updates, research, and special projects.
Act as a trusted resource for the CEO and leadership team for time-sensitive requests, research, problem-solving, analysis, and cross-functional projects.
Build and maintain internal knowledge resources and process documentation in SharePoint.
Maintain company website content in Wix, including job postings, news, and page updates.
Stay current on relevant technology, tools, and industry developments.

What you bring

Bachelor’s degree in MIS, Computer Science, Business, or a related field (preferred); equivalent professional experience will be considered.
Experience in IT support, help desk, systems administration, or a related technical role.
Hands-on experience supporting Windows laptops and Microsoft 365 users.
Basic networking and troubleshooting knowledge.
Strong problem-solving and critical-thinking skills.
Ability to manage multiple priorities, meet deadlines, and work independently.
Strong written and verbal communication skills.
Customer-service mindset supporting both technical and non-technical users.
High level of integrity and discretion with confidential employee, client, and executive information.
Proficiency with Microsoft Office and familiarity with SharePoint.
Experience with Jira, GLPI, or similar ticketing systems.
Experience with Kantata/Mavenlink or other professional services platforms.
Experience with Power BI, SQL, XML, or Microsoft Fabric.
Experience with Dayforce or another HCM platform.
Experience with Wix or another website content management system.
Knowledge of SOC 2 or similar security and compliance frameworks.
Experience supporting remote users via phone, Teams, screen sharing, or other virtual tools.

Schedule

Full-Time | On-Site | Monday–Friday with occasional evening and weekend support as needed.

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3mo ago

Disinfection & Case Entry Tech Support (Part-Time / PM Shift)

Ottawa Dental Laboratory Ottawa, IL

Ottawa, IL

3mo ago Closed

$15 - $15/hr Part time Administrative Administrative Support Data Entry

This position is no longer accepting applications (closed Aug 18, 2026).

Job Description

Ottawa Dental Laboratory is hiring a Part-Time Disinfection & Case Entry Support Tech for the PM shift in Ottawa, IL. This on-site role focuses on disinfecting incoming cases, entering case details, coordinating workload from other locations, inventory management, and related duties. The position offers an hourly rate of $15 and sits within a collaborative, detail-oriented team dedicated to smooth office operations.

Benefits

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Responsibilities

Open and disinfect incoming cases
Organize and manage workload from other Ottawa Dental Laboratory locations
Restock and oversee inventory
Check, pack, box, and sort outgoing cases
Stock office materials such as bubbles, boxes, and paper
Scan and manage paperwork and operate the case management software platform
Clean and disinfect office work areas
Invoice cases accurately and appropriately
Adapt to busy periods and occasionally make deliveries to local dental offices

Requirements

Detail-oriented
Organized
Strong computer skills
Ability to thrive in a multi-tasking team environment
Light to moderate lifting
Sitting and standing for variable periods during the shift

Work Details

Location: In person — Ottawa, IL

Shift Availability: Night Shift (Required)

License / Certification: Driver's License (Required)

Application Questions

Do you prefer to focus in one skillset/area or learn multiple areas of a business?

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Office Operations Support Jobs

IT Support & Office Operations Specialist

Disinfection & Case Entry Tech Support (Part-Time / PM Shift)

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